|
Expense Category
|
Sub-Category
|
Item/Description
|
Estimated Cost
|
Actual Cost
|
|
Venue Rental
|
Venue
|
Venue rental for event
|
|
|
| |
Set up and Clean up
|
Set up and clean up fee
|
|
|
| |
|
|
|
|
|
Catering
|
Food
|
Food and beverages
|
|
|
| |
Equipment
|
Tables, chairs, linens, etc.
|
|
|
| |
|
|
|
|
|
Audio/Visual
|
Audio
|
Microphones, speakers
|
|
|
| |
Visual
|
Projectors, screens
|
|
|
| |
|
|
|
|
|
Lighting and Decor
|
Lighting
|
Lighting and decorations
|
|
|
| |
|
|
|
|
|
Transportation
|
Attendee
|
Transportation for attendees
|
|
|
| |
VIP
|
Transportation for VIPs
|
|
|
| |
|
|
|
|
|
Staffing
|
Security
|
Security personnel
|
|
|
| |
Customer Service
|
Customer service personnel
|
|
|
| |
|
|
|
|
|
Marketing and Promotion
|
Advertising
|
Advertising costs
|
|
|
| |
Print materials
|
Flyers and posters
|
|
|
| |
|
|
|
|
|
Insurance
|
Event Insurance
|
Event insurance
|
|
|
| |
|
|
|
|
|
Permits and Licenses
|
Event Permits
|
Permits and licenses for event
|
|
|
| |
|
|
|
|
|
Entertainment
|
Performers
|
Performers and bands
|
|
|
| |
|
|
|
|
|
Event management software
|
Software
|
Event management software
|
|
|
| |
|
|
|
|
|
Photography and videography
|
Photography
|
Photography
|
|
|
| |
Videography
|
Videography
|
|
|
| |
|
|
|
|
|
Accommodation
|
Attendee
|
Accommodation for attendees
|
|
|
| |
|
|
|
|
|
Travel costs
|
Attendee
|
Travel costs for attendees
|
|
|
| |
VIP
|
Travel costs for VIPs
|
|
|
|
|
|
|
|
|
Souvenirs and giveaways
|
giveaways
|
giveaways
|
|
|
| |
|
|
|
|
|
Post-event activities
|
Clean-up
|
Clean-up
|
|
|
| |
Follow-up
|
Thank-you notes, follow-up activities
|
|
|
| |
|
|
|
|
|
Total
|
|
|
|
|
